Example profile
Executive Assistant
5+ years supporting founders and senior leaders
- Fluent English
- Calendar and inbox
- Client communication
Remote direct hire recruiting
Tell us who you need. We’ll go find them.
ProAdmins helps growing businesses hire remote admins, coordinators, support pros and other operations talent from Latin America. We do the sourcing, screening and first round work. You meet the best two or three and choose who joins your team.
✓ First candidates typically within one week
✓ Two or three focused finalists
✓ 30 Day Replacement Guarantee
What a shortlist can look like
Three strong options. You choose the fit.
These are illustrative profiles, not current candidates. We narrow the search before it reaches your calendar.
Example profile
Operations Coordinator
4+ years keeping teams and projects organized
- Fluent English
- Project tracking
- Process support
Example profile
Administrative Assistant
6+ years handling day to day business support
- Fluent English
- Scheduling
- Reporting support
Under 1 weekTypical timing for the first qualified candidates
2 to 3Strong finalists instead of a pile of resumes
20%One time placement fee based on annual salary
30 daysReplacement guarantee behind the placement
A lot less hiring noise
You don’t need 100 resumes. You need a few good people.
Hiring gets annoying fast when every application becomes your problem. We take care of the first layers so your team can spend its time talking to people who are actually worth meeting.
We screen before you meet
Experience, English, tools, interviews and role specific checks happen before a candidate lands on your calendar.
We keep the shortlist short
Most searches end with two or three finalists. Enough choice to compare, without handing the recruiting work back to you.
We move when you need someone
For many roles, we can start introducing qualified candidates within a week of kicking off the search.
Common roles we recruit
The people who keep the details from becoming your problem.
Executive support, day to day administration, operations, customer support and plenty of specialized business support roles.
Executive AssistantsCalendar, inbox, travel, priorities and executive support.
Administrative AssistantsScheduling, organization, follow up and everyday admin work.
Operations CoordinatorsProcesses, vendors, reporting and internal coordination.
Project CoordinatorsTimelines, documentation, follow up and keeping work moving.
Customer SupportCustomer communication, tickets, follow through and service.
Bookkeeping SupportRoutine finance admin, records and bookkeeping support.
Medical and Dental AdminScheduling, records, billing support and patient administration.
And plenty moreIf the role helps your business run, tell us what you need.
Good support changes the whole day
Get the work off your plate without adding recruiting to it.
A good admin or operations hire is not about checking a box. It is about having someone reliable who can own the details, follow through and make the rest of the team more effective.
- Remote professionals with a strong overlap with US working hours.
- Full time is most common, but we can recruit part time when that is what you need.
- The person is hired directly by your company. ProAdmins is the recruiter, not the employer.
How it works
You tell us the role. We handle the hunt.
There is no staffing layer and no mystery. We recruit. You interview. You choose. The person joins your company directly.
1
Tell us what you need
Role, responsibilities, tools, schedule and what a good hire looks like.
2
We source and screen
We find candidates, interview them and run the checks that make sense for the role.
3
You meet the best two or three
No giant resume dump. Just the strongest people we found.
4
You choose who to hire
Your pick joins your company and works directly for you.
Simple placement pricing
One recruiting fee. No ongoing staffing markup.
You hire the candidate directly. Our fee is based on the annual salary you agree to pay them.
20% of the candidate’s annual salary
50% to startPaid when we kick off the search.
50% when they startPaid when your new hire begins work.
30
Day Replacement Guarantee
If the placement ends during the first 30 days, we will run a replacement search under the terms of the signed engagement agreement.
ProAdmins is part of
Who do you need on your team?
Tell us the work, the schedule and what you want this person to own. We can take it from there.